Writing a resignation letter may be fulfilling for others as they want to venture into new career paths. But, it could also be hard for some people.
There are many reasons why people resign. These include their company not disbursing salaries on time, inefficient benefits, toxic work environment, etc.
But, some people quit their jobs for good reasons. They could be looking for new opportunities, want to start something new, or just want to get out of their comfort zone.
No matter what the reason is, it would be best if you could write a heartfelt resignation letter that will close the door for you and your employer in a nice way.
How To Write a Resignation Letter
If you're a new employee or a long-time staff in your company, writing a resignation letter can be overwhelming, especially if you don't know how to write the departure notice properly.
Luckily, Resume Builder provided the steps on how to write the proper resignation letter. Here are the things that your departure notice should contain:
TOP PART
Header & Salutation
Includes your name, city address, contact number, and email address. After that, the date you'll be sending your resignation letter should be included as well. In the middle part, you must put the name of your receiver and their address. In the bottom part, there should be a greeting. In short, the header & salutation is similar to the header of a cover letter.
BODY
Resignation Confirmation Statement
The sentence that will confirm you will resign from the company.
End Date
If you're unsure regarding your end date at the company, it would be best to choose at least one or two weeks away just in case of negotiations.
Goodwill Expression
At the end of your letter's body, you must express your honest and professional experience during your job; whether it's bad or good.
BOTTOM PART
Closing & Signature
Just like other letters, you need to end your note with a closing statement and signature. You can either use "best regards," "sincerely," or other similar formal phrases. At the bottom part, state your name and put a signature below your full name.
Read also: Job Hunting Guide 2023: Spotting Toxic Workplaces-Red Flags to Check Before Accepting the Work
Heartfelt Resignation Letter Guide
Indeed explained that employees should write a heartfelt resignation letter if they loved their company and job, but still needed to resign because of other reasons.
Sending them a heartfelt departure notice will allow them to understand your decision and reassure them that you value your position within the company.
This will also help you maintain a positive relationship with your soon-to-be previous company. Just like the usual resignation letter, your heartfelt departure notice should also contain important details, such as the following:
- Details about your departure, such as the reason, planned resignation date, etc.
- Explain your positive experience. You can include the things you value as part of the company. These could be your colleagues, your profession, etc.
- If it's okay with you, share your hopes for the company's future. You can wish them good luck in their next endeavors or let them know that you care for your colleagues and bosses.
